Taking and documenting patient notes is integral to ensuring the success of a practice. These SOAP notes are the only proof that you interacted with a patient. Therefore, they are crucial for auditing procedures to make sure you are HIPAA compliant. Also, most insurance firms will only pay claims if you provide chiro SOAP notes to substantiate them. By leveraging technology, however, you can enhance the speed at which you record patient information and ensure that you are always compliant.
1. Increase the Speed of Recording Patient Information with Chiro SOAP Notes
Here’s a common scenario: you spend too much time writing down the patient’s information on a paper record. It gets worse when you don’t have assistants to help you with the process. Patients must wait in long queues before they can access care.
This is not only inconvenient for the patients but also the practice. The more that patients must wait, the more that they may find your services wanting. If this spirals out of control, you’ll witness a mass exodus of clients from your practice.
Reduce the time spent on organizing patient records by automating this process via chiropractic software, like ChiroSpring. It will enable you to record and store patient data simultaneously on its platform. Also, it will reduce the time spent on this task by close to 90%. Certain software use advanced features that enable the patients to record their basic information themselves. These assist in reducing your workload and hastening the intake process.
2. Ease Accessibility
When you have a manual system for keeping health records, accessibility becomes an issue. Every time you need a file, you’ll have to send someone to the records room to look for it. You can lose so much productive time during that period between requesting and having the staff deliver the record to you. This loss of productive time has the potential of causing appointment times to overlap, which only leads to further inefficiencies.
The solution lies in digitizing the process of taking and storing SOAP notes. ChiroSpring’s software gives you access to all the health records that you need with the click of a button. Furthermore, you are always in a position to see these records, no matter your location. All you need is a device with access to the internet. The ease of access speeds up the process of recording and storing client information.
3. Safe-Proof Health Records
The chances of the health records becoming illegible are higher when you record patient information manually. Your staff members may hand-write information in a way that it’s difficult to read. A manual system also tends to be replete with incomplete records. Your staff members may inadvertently fail to take certain patient information, believing that they already did so or someone else had.
Incomplete and illegible records can adversely affect your efforts to be HIPAA compliant. Relying on chiro SOAP notes eliminates illegible records because the software uses a standard writing format. It will also always notify you when you have incomplete records. When you have this software in place, you won’t have to worry about insurance firms failing to settle claims due to incomplete records.