Chiro SOAP Notes for Speed and Compliance

3 Minute Read Time
January 4, 2024

Taking and documenting patient notes is integral to ensuring the success of a practice. These SOAP notes are the only proof that you interacted with a patient. Therefore, they are crucial for auditing procedures to make sure you are HIPAA compliant. Also, most insurance firms will only pay claims if you provide chiro SOAP notes to substantiate them. By leveraging technology, however, you can enhance the speed at which you record patient information and ensure that you are always compliant.

1. Increase the Speed of Recording Patient Information with Chiro SOAP Notes

Here’s a common scenario: you spend too much time writing down the patient’s information on a paper record. It gets worse when you don’t have assistants to help you with the process. Patients must wait in long queues before they can access care.

This is not only inconvenient for the patients but also the practice. The more that patients must wait, the more that they may find your services wanting. If this spirals out of control, you’ll witness a mass exodus of clients from your practice.

Reduce the time spent on organizing patient records by automating this process via chiropractic software, like ChiroSpring. It will enable you to record and store patient data simultaneously on its platform. Also, it will reduce the time spent on this task by close to 90%. Certain software use advanced features that enable the patients to record their basic information themselves. These assist in reducing your workload and hastening the intake process.

2. Ease Accessibility

When you have a manual system for keeping health records, accessibility becomes an issue. Every time you need a file, you’ll have to send someone to the records room to look for it. You can lose so much productive time during that period between requesting and having the staff deliver the record to you. This loss of productive time has the potential of causing appointment times to overlap, which only leads to further inefficiencies.

The solution lies in digitizing the process of taking and storing SOAP notes. ChiroSpring’s software gives you access to all the health records that you need with the click of a button. Furthermore, you are always in a position to see these records, no matter your location. All you need is a device with access to the internet. The ease of access speeds up the process of recording and storing client information.

3. Safe-Proof Health Records

The chances of the health records becoming illegible are higher when you record patient information manually. Your staff members may hand-write information in a way that it’s difficult to read. A manual system also tends to be replete with incomplete records. Your staff members may inadvertently fail to take certain patient information, believing that they already did so or someone else had.

Incomplete and illegible records can adversely affect your efforts to be HIPAA compliant. Relying on chiro SOAP notes eliminates illegible records because the software uses a standard writing format. It will also always notify you when you have incomplete records. When you have this software in place, you won’t have to worry about insurance firms failing to settle claims due to incomplete records.

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4. Improve the Privacy of Clients’ Information

HIPAA guidelines provide that chiropractors must ensure that the health records of their clients remain private. Privacy of clients’ information is not only a professional requirement but also an ethical one. A chiropractor has a moral obligation to uphold the secrecy of this information to the highest possible standards. When you store these records on a manual system, it’s all too easy for unauthorized people to access them. It also takes time to detect breaches, so it might be too late by the time that you notice.

Misfiling is a common occurrence in manual systems and can lead to unpremeditated breaches. When you mistakenly give Client A the health records of Client B, you’ve unknowingly breached the latter’s privacy. A chiropractic software can enhance the security of your patient’s information by storing the data in the cloud. The system will detect and notify you immediately if an unauthorized person tries to access these records. It will also alert you in case of a misfiling, so records always end up where they should be.

Only a few people will have access to the records database. So, if there is an internal breach, it will be easy to trace the source. This increases the overall privacy of your records and accountability for any mishaps.

Chiro SOAP Notes Streamline the Process of Recording Patient Information

Speed plays a vital role in keeping you at par with your competition. However, speed alone doesn’t count for much. You need to be faster and more efficient too. Chiro SOAP notes can bring these qualities to the patient intake process. They make it possible to record and access information faster, so you can have ample time to focus on delivering patient care.

ChiroSpring is an all-in-one practice management and EHR system built specifically for chiropractors to help them regain face-time with patients, spend less time on back-office tasks, maintain a limited staff, and save operational costs.

To see how ChiroSpring can help you simplify how you manage your practice, reach out to one of our specialists today!

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