Expected Changes When Switching to an EHR System

4 Minute Read Time
January 4, 2024

Research shows that approximately 89.9% of office-based physicians use electronic health record (EHR) systems. The popularity of these solutions is increasing due to their ability to improve patient care accuracy. They also increase data safety and communication efficiency.

The features of EHR systems differ depending on the provider. Certain solutions come with enhanced security protocols and can help you simplify compliance.

Switching to an EHR system with such advanced features enables you to streamline work. Still, this process will likely result in many effects that you’ll need to plan for and mitigate.

Here, we discuss the expected changes when switching to an EHR system. We also provide tips on how you can reduce these effects and control their impact to streamline adoption.

1. Data Migration

One change when switching to a different EHR system is the process of migrating data. Unfortunately, this can be challenging if your current solution isn’t compatible with the incoming one. For example, the description on the medical records may not match, requiring translating and annotating terms.

Facing such challenges when migrating data to a new EHR can be frustrating. It will also waste time, causing you to pause service delivery for a while.

The best way to avoid these problems is by consulting your new provider. Assess your current system and start planning for data integration. This way, you will identify issues that may occur during the switch. You can then develop a mitigation plan to avoid the headache of manual transfer.

2. Data Storage

When looking for a new EHR system, you are likely to choose one with cloud storage. This type of solution will give you unlimited access to all records from any authorized device.

If your old solution relied on local servers, you might need third-party software to store your data. You’ll also have to secure the information and ensure HIPAA compliance.

When looking for a new EHR system, pick one that provides data management and storage. Confirm that it will enable you to limit access and track usage.

Adopting a solution like ChiroSpring is ideal for managing expected changes when switching to an EHR system. This software comes with cloud storage that gives you real-time data access. It also uploads files twenty-four hours a day to provide a reliable backup.

Another key feature of this solution is authentication technology, which enables you to safeguard charts and protect patient information from people with malicious intentions.

3. Costs

Each provider has different charges for their EHR systems. In most cases, the price varies depending on the factors like:

  • Maintenance needs
  • Features provided
  • Pricing model
  • Package selected

When switching to a different EHR system, expect various additional costs. For example, you will need to train your staff on using the new solution. You may also have to hire an expert to set up and help you adopt the new system.

Reduce the expenses of switching EHR systems by researching in advance. Request price estimates from various providers and compare the costs against the benefits. Taking these measures will help you forecast future expenses and select a solution within your budget.

It’s also advisable to get a tool that provides additional benefits to increase your ROI. A solution like ChiroSpring enables you to safeguard health records while simplifying other processes, such as booking appointments, writing SOAP notes, handling complaints, and billing.

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4. Staff Morale

Adjusting to a new EHR can take a toll on your employees. If the process is time-consuming, your staff will feel exhausted and unmotivated. Systems that have a hard-to-use UI can also frustrate them, reducing work morale and overall productivity.

Avoid such issues by getting a solution that is easy to implement and use. Before picking a new EHR software, schedule demos with providers to assess their systems. This way, you can identify one that guarantees smooth transfer and encourages onboarding.

Another aspect to look for is a provider that offers implementation services. Selecting one that sells the software and leaves the rest of the work to your IT team can elongate the transfer process. But working with a company that guides you and provides the needed support will avoid these challenges.

5. Patient Satisfaction

Patients rely on EHR systems to access medical records and simplify seeking medical care. If you switch to a solution that complicates processes like booking appointments and viewing charts, you’ll cause frustration. This issue can then influence patients to opt out of care plans and give negative reviews.

Researching and adopting a new EHR system can be time-consuming. It may even reduce the time available for serving patients, lowering the quality of care.

It’s crucial to get an EHR system that is easy to use and implement to avoid such challenges. This way, you can prevent frustrations, increase patient satisfaction, and boost your retention rate.

Avoid Negative Changes When Getting a New EHR System

Switching EHR systems can lead to various negative changes. Adopting a new solution like ChiroSpring should be a straightforward and relatively easy process.

This solution simplifies patient onboarding and data transfer. With the provided experts’ help, you can identify expected changes when switching to an EHR system and determine how to avoid negative ones.

ChiroSpring is an all-in-one practice management and EHR system built specifically for chiropractors to help them regain face-time with patients, spend less time on back-office tasks, maintain a limited staff, and save operational costs.

To see how ChiroSpring can help you simplify how you manage your practice, reach out to one of our specialists today!

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