Essentials of Cloud-Based Practice Management Software

6 Minute Read Time
March 14, 2023

Front desk managers for chiropractic practices have many daily responsibilities to deal with. These professionals often endure high levels of stress and aggravation due to the mountains of paperwork that they must organize and all the patients whose particular needs they must tend to. If this sounds familiar, it is time to look into a more viable solution. ChiroSpring online practice management software offers many benefits to chiropractors and their office staff. These include reduction of paperwork, faster SOAP notes, increased revenue, and overall higher patient satisfaction. Software that was designed for chiropractors is essential to the success of your practice.

Understanding the fundamental elements of cloud-based chiropractic software

With cloud-based chiropractic software, office staff can enjoy peace of mind knowing that all files and documents are stored safe and secure in the cloud. If the practice’s network is compromised or your computer crashes, all your important information will still be available for you to access inside the cloud, no matter where you are or what computer you are using.

The benefits of ChiroSpring cloud-based chiropractic software

Cloud computing has significantly impacted the healthcare industry because of its convenience and safety features. ChiroSpring software is designed to eliminate the threat of a cyberattack for your chiropractic practice, while also helping you keep your office organized and working efficiently.

Here are just a few of the ways that ChiroSpring cloud-based online practice management software can help today’s busy chiropractors.

Have Simple Patient Management

At a chiropractic practice, there are some days when the office environment is busier than others. Multiple new patients may show up at once, with questions that the staff don’t immediately have the answers to.

When it seems like everything is coming at you at once, ChiroSpring software can ease the burden and make managing patients more practicable. This one software program can take on all your office needs, including patient flow management, SOAP notes, billing, claim reconciliation, advanced reporting, Care Plans, and more.

This software makes it possible for office managers to run an accommodating and efficient front desk. It takes away most of the everyday stress of working in a chiropractic practice by making it easier to access and keep track of patient records and other vital documents.

Suppose that a patient on the phone or at the office has a question about their billing. By using the software, you can access their files within seconds to provide them with an accurate explanation, such as ledger information or appointment details. ChiroSpring software also makes tasks such as scheduling appointments more straightforward and hassle-free, ensuring that patients are headed out the door quickly after scheduling their next session.

When things become hectic at the front desk, it can decrease morale throughout the workplace. This software is fully loaded with everything that you need to run your chiropractic practice smoothly, no matter how many patients you see a day.

Make Check-Ins and Intake a Breeze

The one thing that both office staff and patients equally dread at any office visit is the paperwork. The multiple forms that new patients must fill out or the disclosures that recurring patients must sign are time-consuming. If you have ever longed for your patient intake tasks to be simpler and faster, ChiroSpring has the solution for you.

ChiroSpring provides an online intake/kiosk process that makes it possible to have all your patient intake completed without paperwork, and all the details sync instantly with your EHR. The kiosk populates patient demographics, medications, allergies, problems, complaints, outcome assessments, and the review of systems, making it easier to access vital information.

With this innovative tool, your patients no longer have to fill out lengthy forms, and office staff no longer have to decipher illegible handwriting. Instead, patients can digitally acknowledge that they have read and agree to documents and answer any intake questions that you input into the system. With the kiosk, patients can enter all details about their personal info, demographics, employment information, and family history without writing anything down.

All custom intake questions created by the user can transfer directly to the SOAP note for each visit. This intelligent software feature is one that current ChiroSpring customers love the most and use often. It helps save time during appointments, and when there is less time wasted, you can enjoy more profits in your pocket.

Get Paid without Chasing Charges

No one likes having to chase down their money. Dealing with insurance companies can be a major burden on staff. What you need is a tool to track the lifecycle of every charge and keep you in check, so charges get paid.

ChiroSpring’s Billing app is just that. All unpaid insurance charges can be found in one simple location. Filters, such as aging or insurance carriers, can dial down to the specific set of charges that you want to review. Are you making a call to Blue Cross Blue Shield? Be efficient with your time, and discuss all your unpaid charges vs. calling multiple times.

Charges can also be edited within the app or appended with notes. Resubmitting is done at the click of a button.

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Ensure That Your Patients’ Files Are Safe and Secure

If your practice’s computer system crashed, what would happen to all the stored patient data? Do you have a way to back up your data to ensure that it remains available to you, no matter what happens to your system? Even if you do have your data backed up, how often is that done? Would you know how to restore it? These are problems that completely go away when you use a cloud EHR software like ChiroSpring.

ChiroSpring’s software is cloud based, meaning it will back up and encrypt your data, keeping it safe and secure. Unlike other cloud-based programs that only back up your system once a day, ChiroSpring’s system constantly backs up your data twenty-four hours a day, seven days a week. Data is also backed up redundantly for maximum protection.

With this cloud-based system, you can access data from anywhere: at the office, at home, or on the go. There are no costly servers to purchase or maintain, and there is no complex installation required. You can start using the cloud to back up your most important files as soon as your ChiroSpring software is up and running. The software is updated automatically, at no extra charge to you.

Take the Stress Out of Operating Multiple Practices

With ChiroSpring software, you can easily manage more than one chiropractic practice using the same system. The multi-location support gives you the option to establish and manage more than one practice. Access multiple calendars and front desk screens instantly without having to log out and sign into a new system.

Office managers can create as many new profiles for practices as they want, all for no additional charge. There is no need for other software or a VPN. To switch from one practice to another, use the drop-down menu and select the location that you want to use. It’s a simple and straightforward process that any staff member can learn.

If you have ever considered growing your business and opening more than one practice in multiple towns, ChiroSpring software can help make it possible.

Take Faster SOAP Notes Than Ever Before

Are you tired of how time-consuming SOAP notes can be? While documenting your patient’s notes is a critical part of their visit, it can take up a great deal of time. If you are looking for a process that is faster and easier, ChiroSpring has you covered. This software makes it possible to input SOAP notes in an instant using a tablet. There is no need to make hundreds of clicks with a mouse or write down notes manually.

The system automatically copies over former notes, so it only changes what is needed. You have the option to freely customize your user interface with custom Diagnosis, MACROS, and Charges grids. You can access patient records and images in one secure location. This software also has an Unfinished SOAP Note feature that allows you to complete your notes later if needed.

How online practice management software can alleviate stress around the office

ChiroSpring’s practice management software can add more balance to your work environment. With this program, your patients have the option to schedule their appointments online, which frees up more time for your front desk staff. You can easily keep track of patient records in an organized and secure manner. Because it stores all your files in the cloud, the program can effectively decrease the amount of time spent on those small tasks that add up and consume most of your time, allowing you and your staff to focus on other vital areas of the practice.

Final thoughts

If you are considering a cloud-based practice management software program for your office, ChiroSpring has everything you need and more. This program can help you improve organization throughout the office and eliminate stress, as it allows more manual tasks to become digitized. Reduce the amount of paperwork cluttering up your desk by having your patients digitally sign forms, and keep all your vital records stored securely in the cloud that backs up data twenty-four hours a day.

ChiroSpring is an all-in-one practice management and EHR system built specifically for chiropractors to help them regain face-time with patients, spend less time on back-office tasks, maintain a limited staff, and save operational costs.

To see how ChiroSpring can help you simplify how you manage your practice, reach out to one of our specialists today!

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